Privacy & Data Protection Notice

Contract Labour Solutions Ltd (CLS) is committed to protecting the privacy and personal data of all individuals who interact with us. This notice sets out the basis on which we collect, use, store and share any personal data that we receive from you, that you provide to us, or that we obtain from other sources. Any information from which you can be identified will be handled in accordance with this notice and in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This notice applies to candidates, workers, contractors, clients and visitors to our website.

Data Protection Officer

Stewart Olsen at CLS has been appointed as our Data Protection Officer. He is responsible for overseeing compliance with this notice and with our obligations under data protection law. Any queries relating to data protection should be addressed in writing to him. CLS is registered as a data controller with the Information Commissioner's Office (ICO) under registration reference ZA398315, company number 9201504.

Who we are

CLS is a recruitment business providing temporary and permanent placements across construction, civil engineering, healthcare, industrial and logistics sectors within the UK. In order to match candidates with suitable roles, arrange interviews and offers, and facilitate placements, we process personal data as part of our day-to-day operations.

What personal data we collect

Depending on your relationship with us, we may collect and process personal data including your full name, address, email address and telephone number, work references, occupational health information, training records and qualifications, right to work documentation, and payroll information.

How we use your personal data

We use personal data to maintain candidate records and manage registrations, provide alerts for relevant work opportunities, meet our legal and statutory obligations, prevent fraud and respond to complaints, liaise with emergency contacts where necessary, and handle general enquiries. We do not use personal data for marketing or market research purposes, we do not share it for third-party marketing, and we do not sell personal information under any circumstances.

Sharing your data

We may share personal data with third parties where necessary, including financial organisations, employers, service providers, regulators, credit and debt agencies, and legal or government bodies. Any such sharing is carried out in accordance with UK GDPR and only to the extent necessary for the purpose for which the data was collected.

Website and cookies

Information submitted via our website, such as your name, email address, telephone number and IP address, is encrypted and securely stored. This data is used solely for the purpose of responding to service requests and is deleted when it is no longer required. We may also use small text files called cookies to improve your browsing experience. Cookies do not identify you personally and you can manage your cookie preferences at any time.

Data security

CLS takes the security of personal data seriously. We implement appropriate technical and organisational measures to protect data against unauthorised access, loss or misuse. These measures include secure, password-protected databases, encryption and antivirus protection, trusted IT partners and secure software providers, and confidentiality obligations binding all staff.

Your rights

Under UK GDPR, you have the right to access and obtain a copy of your personal data, to request correction of any inaccurate data, to request deletion or restriction of your data in certain circumstances, and to object to certain types of processing. Please note that failure to provide certain personal data may affect our ability to process your application or registration.

To exercise any of your rights, or if you have any concerns about how your data is being handled, please contact our Data Protection Officer in writing. You also have the right to lodge a complaint with the ICO at ico.org.uk.

Review of this notice

CLS will keep this notice under review to ensure it remains accurate and up to date. We encourage anyone with questions about how we handle personal data to contact the Data Protection Officer directly.

Stewart Olsen
Managing Director
Date: 29 July 2025